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Construction Support Specialist

Company Name:
Wanzek Construction
CONSTRUCTION SUPPORT SPECIALIST
We are seeking a full-time Construction Support Specialist to join our team. The successful candidate will be a reliable, detail-oriented self-starter who will perform administrative support and accounting-related functions for our construction teams. Candidates with Accounting experience (sales tax, invoicing, accounts receivable, etc.) are encouraged to apply. A construction background is highly desirable.
ESSENTIAL JOB FUNCTIONS:
1. Send out billings by calculating Field Work Orders (FWOs) for Project Managers and assembling them in a format given by the Project Manager
2. Subcontract administration
3. Compliance with internal audit controls involving but not limited to proper signatures, approval thresholds, insurance requirements, and segregation of duties
4. Accurate filings of documents by job
5. Compose and prepare routine correspondence
6. Make copies of correspondence or other printed matter for Project Managers
7. Assist Project Managers with special projects, organization, project administration, job set up, preparing & mailing of purchase orders, change orders, billing procedures, rental agreements, MSAs, contracts, and drawings
8. Other administrative duties as assigned in order to support general office operation
9. Manage field groups credit card charges and attach receipts in accounting software
10. Main backup for receptionist's lunches and vacation time
11. Record minutes of staff meetings
12. Oversee and track contractual risk - cost vs. revenue
13. Create and update company forms
14. Answer incoming phone calls in a prompt, polite, professional manner
15. Greet visitors and direct them to the appropriate person
16. Maintain knowledge of basic company information to act as a resource for incoming callers requesting such information
17. Schedule appointments when necessary
EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
Associate's degree (A.A.) or equivalent from two-year college or technical school
Six months to one year related construction experience and/or training or equivalent combination of education and experience

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